What are Zoom Rooms?


Imagine a world where starting a video meeting in your conference room was as easy as clicking a button. No messing around with audio/visual setups, no troubleshooting your internet connection, and no working through a labyrinth of wires and cables.


Savvy growth companies already benefit from this through Zoom Rooms. But still, many people are left wondering: what exactly are Zoom Rooms?

About Zoom

Zoom is the creator of the leading video web conferencing software platform. As we all learned over the past few years, Zoom’s software can be used for video conferencing, audio conferencing, webinars, and chat, on desktop computers, laptops, telephones, mobile devices, and Zoom Rooms.

Zoom is officially a verb now. Companies of all sizes choose Zoom for its ease-of-use and quick setup time. Zoom has a number of different features that come in various price and packaging models that include video conferencing, screen sharing and recording, calendar integrations and scheduling, and more. 


The two core pieces of its technology are:

Zoom Meetings

Zoom Meetings is Zoom’s core product. Meetings are online, video-hosted meetings that are free to join as a participant if you have Zoom video conferencing software installed on your computer or mobile device. Participants can join Zoom Meetings from different locations, regardless of whether they’re joining the meeting from home, in a conference room in the office, or on their mobile phone.

Zoom Rooms

Zoom Rooms take Zoom meetings to the next level. This physical conference room software and Zoom hardware make meetings start simply and seamlessly. 


Zoom Rooms use pre-configured physical hardware room kits to run Zoom Meetings with just a tap of a button. All of the video and audio is integrated into the conference room equipment and calendar systems. With Zoom Rooms, you can enable one-click meeting start, effortless screen sharing, and more.

Benefits of Zoom Rooms

Zoom Rooms are a useful conferencing solution for collaborative meetings in both hybrid and in-person environments. 

Zoom Rooms’ kits offer unique features that go above and beyond what comes in a standard Zoom meeting:

Smart gallery

Zoom Rooms’ Smart Gallery is an AI-based camera view that takes one view of everyone in a Zoom Room and separates them into up to three different video streams. This lets hybrid employees better see their coworkers who are in a large conference room and interact with their facial expressions and body language.

Workspace reservation

For hybrid and co-working offices, Zoom Rooms’ workspace reservation system lets teams reserve hotdesks, conference rooms, and personalized Zoom devices. This makes for easy device and room management for employees regardless of where they normally work.

Zoom Rooms also comes with Scheduling Display software which tells you how many people are in a room, when it’s available, and if you can reserve it. 

Kiosk mode

Do you normally take appointments or schedule meetings via Zoom? Your executive assistant, receptionists, and operations managers can stand at the “kiosk” and manage guests directly.

And for better internal communication, every Zoom Rooms license comes with unlimited Digital Signage at no additional cost.

Manage Zoom Rooms

No need for additional devices—you can start, stop, and control Zoom Rooms meetings from your mobile phone or laptop. Zoom Rooms pair seamlessly for less hardware and are now officially supported on Windows and Android devices as well as Mac OSx and iPad devices.

You don’t even have to use a controller for most Zoom Rooms functions—voice commands let you start and control the meeting in some cases.

How to set up integrated meeting rooms

Setting up Zoom Rooms is easier than you might think, especially once you’ve purchased your license. But if you don’t need all that Zoom Rooms has to offer, you can set up an integrated system of your own. Soon, you could be on your way to one-click meeting start and effortless screen sharing. 

Don’t worry, it’s not as complicated as it seems. All you need are:

  • Conference room camera
  • Conference room speaker
  • Microphone
  • Computer to run meetings (and keyboard for initial setup)
  • Big screen display (an HDMI-supported TV works just fine)
  • Touch controller (iPad)

Our Meeting Owl 3 improves the Zoom meeting experience for remote workers by making them feel like they’re in the conference room. When you add it to your integrated meeting space or Zoom Room, you can add more building blocks over time as you expand your software integrations and hardware. 

Focus on what matters - Shop Meeting Owl 3

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